Dear members of District 51

District 51 District Officer elections will take place on Friday, 18 May 2001 at Regal Airport Hotel, Hong Kong.

The following offices for the term July 2001 through June 2002 are open for nonimations : -

- DISTRICT GOVERNOR;
- LT GOVERNOR EDUCATION & TRAINING;
- LT GOVERNOR MARKETING; &
- DIVISION GOVERNORS

If you would like to be nominated for office or if you want to nominate a member, please complete the attached 2001~2001 District Officer Nominating Form (file name: DO_nominate.doc in word format). You may submit more than one member's name (including your own) for each office.

To be nominated or elected, a person must be a member in good standing, meet the qualifications of the office, must consent to being nominated, and must sign an Officer Agreement and Release Statement (file attached : OAR.txt in word format).

Please mail completed nominating forms to

District 51 Governor 2000~2001
Christopher Teo, DTM
Block 269 Toh Guan Road #21-83
Singapore 600269

BEFORE Sunday, 15 April 2001

The Nominating Committee will consider all candidates received by the deadline, i.e. 15 April 2001.

Josephine Lee
District Secretary 2000~2001

Append below District Officer Mission / Purpose and Qualifications for reference.

DISTRICT OFFICER MISSION / PURPOSE AND QUALIFICATIONS

THE MISSION OF THE DISTRICT

The mission of the district is to enhance the performance and extend the network of Clubs, thereby offering greater numbers of people the opportunity to benefit from the Toastmasters educational program by:

* Focusing on the critical success factors as specified by the District educational and membership goals.
* Insuring that each Club effectively fulfills its responsibilities to its members.
* Providing effective training and leadership development opportunities for Club and District officers.

TOASTMASTERS INTERNATIONAL VISION

Toastmaster International empowers people to achieve their full potential and realize their dreams. Through our member Clubs, people throughout the world can improve their communication and leadership skills, giving them the courage to change.

The mission/purpose and qualifications of each elected officer is as follows:-

DISTRICT GOVERNOR

Mission/Purpose
As the District's chief executive officer, directs the District in a way which fosters strong Clubs; produces maximum growth in education completions, Club and membership; and is consistent with the interest of members of Toastmasters International. Responsible for motivating the District to achieve Distinguished District. Achieves the Mission of the District in a manner which motivates volunteer leaders and promotes a standard of excellence in all District activities.

Qualifications
At the time of taking office, the District Governor shall have served at least six (6) consecutive months as a Club President and at least twelve (12) consecutive months as a Lt. Governor or Division Governor or a combination thereof.

LT. GOVERNOR EDUCATION & TRAINING

Mission/Purpose
Under the guidance of the District Governor, strives to have every Club and each member reap the benefits of the Toastmasters educational program and to have every Club become a Distinguished Club. Responsible for achieving Distinguished District goals for CTMs, ATMs, and Distinguished Clubs. Provides direction and counsel to Division Governors, Area Governors, and Club officers on the educational opportunities in Toastmasters. Responsible for the design and conduct of successful District training programs, conferences, and other District educational events.

Qualifications
The Lt. Governor Education & Training shall have served at least six (6) consecutive months as a Club President and at least twelve (12) consecutive months as a Lt. Governor, Division Governor, or an Area Governor, or a combination thereof.

LT. GOVERNOR MARKETING

Mission/Purpose
Under guidance of the District Governor, makes the benefits of Toastmasters membership available to greater numbers of people. Plans, develops, implements, and directs short-term and long-term District marketing objectives. Develops and directs programs for new Club development, Club rescue efforts, Club membership promotion, and membership retention. Responsible for achieving Distinguished District goals for membership and Club Growth. Promotes standard of service to the member and to the Club.

Qualifications
The Lt. Governor Marketing shall have served for at least six (6) consecutive months as a Club President and at least twelve (12) consecutive months as a Lt. Governor, a Division Governor, or as an Area Governor, or a combination thereof.

DIVISION GOVERNOR

Mission/Purpose
Achieves the Mission of the District within the Division, accomplishing District goals in membership building and retention, Club extension, and educational accomplishments. Ensures that each Club realizes its Mission and fulfills its responsibilities to its members. Responsible for achieving Distinguished Division Program goals and for ensuring that Areas and Clubs within the Division achieve Distinguished status. Serves the Division Clubs by providing District support and resources through the Area Governors.

Qualifications
A Division Governor shall have served at least six (6) consecutive months as a member of a District Council (e.g. Club President, Vice President Education, Area Governor, District Secretary, District Treasurer).

Area Governors are elected at Area Council meeting. Please refer to your Division Governor or Area Governor for date of Area Council meeting.

AREA GOVERNOR

Mission/Purpose
Provides District contact, support and assistance to the Club so that it may achieve the Club Mission and fulfill its responsibilities to its members. Helps Clubs by keeping in regular contact with Club Presidents in the Area and by visiting each Club at least twice during the year. Is responsible for achieving Distinguished Area Program goals and for ensuring that each Area Club is a Distinguished Club.

Qualifications
Insofar as practicable, an Area Governor should have served as a member of a District Council (eg Club President, Vice President Education, or District Officer).

The following offices are appointed by the District Governor. If you would like to serve in one of these positions or if you know of someone who would like to serve, please submit his or her name to District 51 Governor, Christopher Teo, DTM.

DISTRICT PUBLIC RELATIONS OFFICER

Mission/Purpose
Works under the direction of the District Governor. Helps maintain communication between the District and its members and works to increase public awareness of Toastmasters International through the media. The Public Relations Officer prepares a public relations program designed to achieve goals for membership growth, Club growth and educational achievements in Clubs and achievement in the Distinguished Club Program. Promotes District Conferences and leadership training opportunities within the District.

Qualifications
This officer serves in a staff position under the direction of the District Governor and must be a member in good standing of a Toastmasters Club in good standing.

DISTRICT TREASURER

Mission/Purpose
Establishes and maintains effective fiscal management of the District. Promotes the growth of Toastmasters by providing sound fiscal guidance to the District. Produces monthly reports reflecting the District's financial status and ensures that expenditures remain within the budget approved by the District Council. Ensures that the District maintains the financial controls established by Toastmasters International.

Qualifications
Should have accounting experience and understand basic bookkeeping practices.

DISTRICT SECRETARY

Mission/Purpose
Helps District function effectively and achieve its Mission by recording and maintaining accurate minutes of District Council, Executive Committee, and other meetings. Serves as custodian of District Administrative Bylaws and policies.

Qualifications
Should be a reliable, prompt, well-organised Toastmaster who can accurately record meeting actions. Should have access to facilities for word processing and reproduction of materials.